Release Notes - 8/19/2026

Overview

This update primarily adds support for the TA, Reader, and Associate Instructor (AI) hiring processes, in addition to the existing GSR hiring process. It also includes several enhancements to the Management Portal and updates to the application submission form.

Submission Form Changes

  • The layout of the application submission form has been updated to accommodate multiple hiring types.
  • A new Hiring Type option has been added to support GSR, TA, Reader, and Associate Instructor (AI) hiring.
  • The Hiring Type field is visible to everyone; however, only select BFTV staff currently have permission to select a hiring type other than GSR. The default hiring type is GSR.
  • Salary Points information has been updated for 2026.

Management Portal Updates

  • Support for TA, Reader, and Associate Instructor (AI) hiring workflows has been added to the Management Portal. These hiring types are currently available only to select BFTV staff.
  • The portal can now identify overlapping appointments. When an appointment overlaps with an existing appointment for the same applicant, the application row is highlighted in red and an information icon appears next to the applicant's name. Hovering over the icon provides additional information about the overlapping appointment.
  • A new Applicant Hiring History quick view has been added. Users can access an applicant's previous hiring history by clicking the applicant's name.
  • A new option has been added to completely bypass the PI Approval stage before sending the Offer Letter preview to the PI.
  • The supplementary document "General Position Description for GSR" has been updated. The system asks the PI to send it to the applicant once the DocuSign signatures are completed.

TA, Reader, and Associate Instructor Settings

The following administrative settings have been added to support the new hiring types:

  • Departments can now configure separate DocuSign templates for different hiring types.
  • Departments can configure notification settings for the different hiring types.
  • Quarter Date Management has been added to manage appointment dates used by the TA, Reader, and Associate Instructor hiring processes. These settings can only be modified by SuperAdmins.